Whether it’s a surprise party or a wedding, any event that takes place outdoors can be a challenge to plan and organise, especially if you’d rather stay indoors where there’s such a thing as climate control. But if there’s no way you can wiggle out of it, we’re here to help your indoors-loving self come up with a workable plan to have some fun out in the sun.
Set the Right Vibe with a Theme
It’s always easier to plan things out when you’ve got an idea of what you want to achieve at the end. So, what kind of party is it going to be? What occasion or event are you supposed to be celebrating? Then, think about how many people you expect to show up for the party. The number of guests is going to dictate how much space you’ll need for your soiree. It’s also going to affect your budget as you try to provide enough food and drink for everyone. For some adult-themed gatherings, you might even consider hiring a topless waitress to enhance the atmosphere. Once you’ve considered these things, then decide on a theme that would best match the event, space, number of attendees, and budget.
Pick the Right Location and Time
If it’s just going to be an intimate gathering of very close friends, you can always choose to throw your party in someone’s backyard. But if the party is going to be big enough to require a marquee hire in Perth, for instance, then you’ll need to consider larger venues like parks or rental spaces. Just note, though, that these locations would likely require permits, rental fees, and even more planning time. Another thing you’ve got to think about is the ideal time for your party, and whether daytime or night-time would work best. Then, there’s the weather to consider. Keep a close eye on the weather guide and always have a backup plan in case it rains.
Don’t Forget Your Outdoor Party Essentials
We know you’ve already got a lot of things to deal with while planning your outdoor party, so it’s important you write the following stuff on your list so you won’t forget them:
- Make sure there’s some form of shade where people can cool down during a daytime event. You can prepare umbrellas, tents, or simply arrange your tables under some trees.
- Make sure there are enough seats for all the names on your guest list. Sure, most people would likely be walking around and mingling, but seats should be readily available in case everyone spontaneously decides to sit down at the same time.
- Make sure you’ve got adequate lighting for a night-time party. You can use lanterns, lamps, string lights, or even candles to create a cosy, glowy atmosphere that guests would surely love.
- Make sure you’ve got a bug control plan. Keep any pesky insects away from your guests with torches, citronella candles, and repellents. No one will be having any fun if they have to keep fighting off bugs.
- Make sure you’ve got a cleanup plan both during and after the party. Help keep things tidy by setting out clearly marked trash bins for your guests to use. Then, have a team of friends or volunteers ready to clear up any garbage or mess once the party ends.
- Make sure you’re considerate of your neighbours, especially if you’re having the party in a residential area. Keep noise and music volumes at a tolerable level so you won’t have to deal with any complaints.
Are you now ready to put your party planner hat on? Then contact Swan Event Hire and we can provide you with the professional touch that will make your outdoor party the event of the year.