With remote and hybrid working models reigning in the current year, many firms are adopting it as a way to work in the future. No matter the business model, remote and hybrid working, at least partially, seems to be the new work culture.
You must utilise staff tracking software in such a scenario to gauge your employee’s working hours, performance, and productivity. Additionally, you need to consider your company’s business needs and labour compliance while choosing the right software.
Before shortlisting the top staff tracking software, it makes sense to understand what it is, to be exact.
What Is Staff Tracking Software?
Staff tracking or Employee tracking software, whatever one chooses to call it, helps the management or the HR team monitor the daily work activities of an employee. It may apply to an in-office arrangement or a remote or hybrid arrangement, as well. Modern software technology mainly relies on analytics that is capable of identifying employee work behaviour, like idle hours and productive hours during shifts. The staff management system helps monitor mouse clicks and key presses, which helps the management determine the employee’s offline time and online time.
Some new-age systems also help in getting real-time insights like snapshots and screenshots of the work screen. Employee log-in and log-out timings are also recorded on a continuous basis. Such software tracks the URLs an employee visits, apart from tracking the assignments. These eventually help improve productivity and evaluate employee performance. As managers and HRs, one can track the capacity of each employee and assign tasks according to that measure.
Leading Staff Tracking Software in 2024
Here is a list of the leading workforce management software that can help a business optimise its resources and boost employee performance at work.
1. ProHance
ProHance is the leading workplace analytics and operations enablement software that enables numerous organisations to manage in-office and hybrid employees. Trusted by over 320,000+ users across 24 countries, it helps managers and HR teams with real-time information on staff behaviour, performance, and productivity. One can monitor staff at different places seamlessly without intruding into the work time. It further helps the HR team manage attendance and leaves, directly impacting compensation and benefits. It further allows the HR team and managers to allocate tasks, based on the continuous performance of the employee.
Key Differentiators:
- It offers a strong measurement of time spent on particular tasks and assignments. Thus, facilitating proper project management, in a team.
- It also provides real-time insights into the employee’s working hours in or outside the office.
- Provides visibility to cross-functional teams, who can seamlessly collaborate and complete tasks, irrespective of location.
- It helps in remote work distribution, which provides transparency to the entire team.
- It can be deployed in minimum time across the hybrid workforce.
2. Hubstaff
Another top staff tracking software, Hubstaff, allows one to monitor the workforce in real time. It doubles up as an employee tracking and monitoring software, giving managers insights into the in-office and hybrid employee workloads. It is a completely legal tracking solution wherein the employees are in complete control of their data. Hubstaff allows organisations to determine what team members are working on, apart from calculating expenses. This allows the firm to target with much more precision and finesse. Employees need to download the software onto their respective devices, after which managers can track which sites employees visit and take screenshots.
Key Differentiators:
- It allows one to track remote employee performance and generate accurate timesheets.
- Allows one to track website and application usage from the software.
- Assists in monitoring usage work progress through screenshots.
- Facilitate open communication between managers and employees.
- Employees can delete their personal data, if recorded, without hindrance.
- Employees earn badges for time worked.
3. ActivTrak
Competing in the third spot, ActivTrak allows one to monitor the employees in a transparent manner. One can check the daily activity of the employees, apart from long-term productivity forecasts. Trusted by almost 9,000+ organisations worldwide, managers and HRs get visibility into digital work. It further allows employees to remain flexible while completing their tasks on time. The software excels in measuring daily work activity across hybrid and remote teams. ActivTrak takes both the employee’s and company’s privacy and security into account while doing the task it was intended to do.
Key Differentiators:
- ActivTrak has a unique dashboard monitoring system where managers and HR teams can check the workforce performance figures at a glance and analyse operational efficiency.
- It helps generate instant productivity reports to help managers unearth future productivity trends.
- It can also provide the management with location and work performance insights.
- It also helps in impact analysis.
- It gives complete workday insights by integrating with Google Calendar and Outlook Calendar.
- Assists employees in improving their performance and productivity while improving work-life balance with actionable tips.
4.InterGuard
This is one of the top staff tracking software for the remote workforce. InterGuard is an advanced software in the workforce management software genre. It works best for employees who perform most business interactions through smartphones. Additionally, it also excels in data loss prevention technology and can lock devices and block email activity in case of suspicious activities. Managers and HRs can track employee productivity and attendance and detect threats with complete ease.
Key Differentiators:
- It allows one to track and record employee productivity.
- The software is also adept at blocking suspicious activity.
- It also measures data breaches and facilitates compliance audits.
- Offers advanced blocking and reporting of websites not intended for use during work time.
- The software also records file activity.
5. Insightful
Insightful is another staff tracking software that will show you how your employees are utilising their time. You can get complete data about the websites and applications that your employees are using, apart from recording active and idle time. The software also allows managers to get screenshots and identifies malicious activity.
Key Differentiators:
- It offers real-time monitoring insights.
- Allows employees to add entry timings manually.
- Labels productive apps and websites.
- Tracks attendance.
- Generates detailed reports on employee productivity.
Final Thoughts
All businesses stand to gain major benefits from the staff management system. The use of workforce management software will help employees utilise their time at work, improving their productivity and the company’s profits. One can get employee productivity reports, which can also help in resource planning and allocation. This further leads to proper employee work-life balance and omits unnecessary attrition. Decide your goals before going for software that is appropriate for your firm. Know more about How to Track Team Productivity and Ways to Improve It.
ProHance is one of the leading software packages that your organisation can embrace. It is a reliable platform for managing staff in a remote or hybrid setup. From partner ecosystem management to enhanced employee awareness, you can complete every employee management operation under one platform.